Reservations cannot conflict with scheduled University events and may be made as follows:
Academic year (fall and spring semesters) | Up to one year in advance. Larger conferences may be planned for up to two years prior with approval from the Dean of Students.
Summer session | Up to three years in advance.
When should I expect to hear back from Event Services about my event reservation status and if my venue has been reserved?
Upon receipt of your Questionnaire Form, the Event Services Coordinator will respond within 1-2 business days via e-mail or phone call.
You may cancel at any time, however, cancellations less than 20 days from the date of the event may incur cancellation fees.
Yes. All SF State venues are accessible, with the exception of Cox Stadium. Please contact your SF State event coordinator for further information on Cox Stadium and accessibility. For information on how to make your event accessible, please see our Accessible Events Checklist.
Only Registered Service Animals are allowed on campus. Per Campus policy, no person shall bring an animal onto the grounds or into the buildings of a campus except in accordance with directives issued by the campus president.
Conference and Event Services only offers temporary housing or overnight accommodations during the Summer Conference Program. Overnight accommodations can be coordinated through the Summer Conference Services office. Visit our Off-campus Lodging page to view a list of recommended nearby hotel options.
SF State’s Event Services team will handle the production and placement of wayfinding signage for your event. Requests for additional signage posted by the Lessee must be reviewed in advance of the event. Your Event Coordinator will have additional information on this topic.
Yes, A-frame/sandwich boards are available upon request.
SF State does NOT accept packages on behalf of any client outside of the Summer Conference Program.
Complimentary Wi-Fi is included with your reservation. Hardwire line connections are available upon request.
Your AV technician will quickly analyze and pinpoint the problem and attempt to troubleshoot the issue immediately and will provide alternative solutions to help continue operate your program. Classroom rentals include self-service AV setup.
For catered events in the Seven Hills and Towers Conference Centers, tablecloths for registration, guest seating, and food & beverage tables are provided by Sodexo Catering. Additional linens are subject to a rental fee.
Unfortunately, no. We do not offer this service at this time.