Policies

• Attendance shall be limited to members of our group and invited guests and not open to the general public.
• The host and/or sponsor shall be responsible for compliance of all applicable laws, regulations and University policies regarding the serving and consumption of beer and wine.
• Adequate controls shall be maintained to ensure that all persons served alcohol are at least twenty-one (21) years of age.
• No person obviously intoxicated shall be furnished, served or given an alcoholic beverage.
• The serving of alcohol shall not exceed three (3) hours.
• Food and non-alcoholic beverages will also be available.
• Consumption and service of alcohol will be in the facility designated for the event.
• Where danger or potential danger to persons or property is imminent, the event may be cancelled by an appropriate university official and the University Police Department, at their sole discretion
• If there is a direct or indirect sale of alcohol such as selling tickets for entrance, selling drink tickets or chits which may be exchanged for drinks; or other methods of charging which are determined by the number of drinks served to an individual or any type of consideration exchange between the host organization and attendees, a temporary alcohol beverage license application must be signed by the Chief of University Police. The application must then be taken to the Department of Alcohol Beverage Control for a temporary alcohol beverage license. ABC application information can be found at: http://www.abc.ca.gov/forms/PDFSpc.html
• If a vendor will be serving alcohol, proof of vendor’s liquor liability insurance must be provided with the Alcohol Clearance Request form. If the event host will be serving, special event insurance may be required by Enterprise Risk Management.

In concert with all California State University campuses, San Francisco State University is a 100% smoke and tobacco free campus.  For more information please view Executive Order 1108, Policy on System wide Smoke and Tobacco Free Campus Environment. This supersedes Executive Order 599 and previous campus policies related to smoking and tobacco.

“Smoke and Tobacco Free” includes inhaling exhaling, burning, or carrying any lighted or heated:

• Cigar, cigarette, cigarillo or pipe
• Electronic cigarette (e.g. vapes)
• Hookah
• Other tobacco products (e.g. chewing tobacco/snuff)
• Plant products (e.g. marijuana)
• Synthetic products (e.g. synthetic marijuana)
• Any component, part, or accessory of a tobacco product

Conference groups will be responsible for the supervision of their participants at all times and must provide live-in supervision for all minors associated with the group. The ratio of adults to minor participants follows the American Camp Association ratios:

• 5 years or younger | 1:5 for overnight camps, and 1:6 for day camps
• 6-8 years | 1:6 for overnight camps, and 1:8 for day camps
• 9-14 years | 1:8 for overnight camps, and 1:10 for day camps

15-17 years | 1:10 for overnight campus and 1:12 for day camps

Housing, Dining & Conference Services (HDCS) will bill guests after the guest housing agreement has been executed. Please do not submit payment until an invoice for accommodations has been received. HDCS will bill the guest or campus supporting department or college. Payments can be made with a personal check, credit card, bank fund transfer or University transfer payment request.

If a University division or college is using the “transfer payment request” payment method, the chart-field string fields must be provided before the guest check into their guest suite apartment. Accommodations that are paid with personal funds must be secured with a valid credit card.

Payments received after five (5) days after invoice due date will be charged $100 late fee by the University.

Please Note: Credit/debit card payments (MasterCard, VISA, American Express, and Discover) are accepted through Conference & Event Services eMarket site (CashNet), which is a third-party provider. A non-refundable service fee of 2.75% for each credit card transaction will be added to the total payment amount.  eCheck payments are free of any service fee. The cardholder, student and/or guest will see two transactions on their statement: payment to the University and the service fee. Service fees paid through eMarket (CashNet) website are non-refundable.

The University does not assume responsibility for personal property of guests or visitors. Personal items left after the guest’s departure will be held by Conference & Event Services for up to five (5) calendar days. If guests are unable to pick up their personal items, guests will have to provide a prepaid shipping label for the items to be returned.

Personal items that are lost or stolen should be reported to SF State University Police Department non-emergency line at (415) 338-7200.

The Conference & Event Services offers accommodations to individuals whose visits are educationally based or meet the mission of the University. To be compliant with state and federal regulations, the usage of the guest suite program for private use is prohibited.